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Chat GPT Prompts for HR

ChatGPT and other AI tools are great productivity hacks. Specifically for HR management, I have listed down some common prompts. It really helps to use additional steps to refine the answers received. For example you could add next questions such as: “for the answer above, tweak it for the pharmaceutical industry in Gujarat,” or “make a checklist with 5 categories for the above answer,” or “make this precise within 75 words,” and so on.

If you find that the AI’s initial attempts to answer a complex or multi-part question are not satisfactory, you can break down your request into simpler, smaller prompts.Feeding the AI more manageable pieces of information at a time can sometimes yield better results.

1. Writing a job description: Create a job description for a [ insert name of position ]. Include [ A, B & C ] responsibilities.

For more specific responses, you can also include the industry or a brief description of your company.

2. Developing a Career Page: List 10 important elements of a company career page.

You can use this as a starting point when developing or optimizing your career site.

3. Employer branding messaging for social media: List 7 best practices for employer branding posts on the company’s social media, give me 3 tag line options for a technology campus hiring drive, give me ideas for engaging with candidates on social media etc.

4. Engage with candidates: Write an engaging email to a potential candidate which uses industry terminology, is aligned to the Job Description and is friendly and convincing. Keep it brief. Include a clear call-to-action and add a sense of urgency to encourage the candidate to act quickly.

5. Search for keywords: Create a comprehensive list of keywords that can be used to find a candidate for the position. Include additional keywords that may not be explicitly stated in the job description but are relevant to the role.

6. Search for candidate keywords: Create a comprehensive list of keywords that can be used to find a candidate for the position. Include additional keywords that may not be explicitly stated in the job description but are relevant to the role.

7. Interview questions: Create 10 screening questions for this job description. Create 5 interview questions which check managerial capabilities to manage teams. Many such prompts with more specifics can be run to get some good tips for conducting interviews.

8. Job-titles: Pretend that you are an organisational design consultant, and you have been tasked with brainstorming five or more examples of consistent job-titling nomenclatures that can be used across an organisation of 2,000 people. Your goal is to provide a range of consistent job-titling options that can be easily understood and applied throughout the organisation.

Provide additional insight on firm culture, values and industry to ensure that the job-titling nomenclatures are appropriate and effective.

9. Emails: Emails for a variety of topics whether individual emails to candidates, new joiners, welcome emails, policy rollouts, trainings, organizational changes and many more can be easily drafted with the help of ChatGPT.

10. Best Practices: Best practices summary for a variety of topics relevant to the industry/across industries/countries can be easily reviewed with the help of ChatGPT.

11. Surveys: You can create surveys for various topics such as candidate experience, onboarding experience, training feedback, employee engagement etc. Mention the no of questions and the scale to be used. You can also add inclusion criteria such as “Include 2 questions on managerial style, 1 question on the working environment,” and so on.

12. Plans & Steps: You can get ideas for creating plans and steps for various projects. For example “Create a 100 day plan for a new VP joining in product development,” or “Create the communication cadence for the Head of Operations,” or “Write down the project plan for rolling out the annual C&B exercise from March 1” and so on. Provide additional criteria. If you do some research, you will find that you can even convert the final plan you create into a Gantt chart by asking ChatGPT to create the code for the software you can use to create the Gantt chart.

13. Policies & Compliance: You can use ChatGPT to get an idea of the top policies firms must have in that industry and country. You can use it to create Compliance Checklists. You can also use it to draft a policy. Remember the more context you provide, the better the response.

14. Training: You can tell ChatGPT “You are Training GPT. Please provide responses in a manner which ensures that training is unbiased, gamified and engaging.” Now you can ask additional questions such as “Create content for 15 power point slides on “learning how to give performance feedback” which will be used to train a group of 20 remote managers in a technology firm based out of India. There managers are all first time managers. Make it engaging and use role plays also.”

15. Tricky Conversations: I am going in to meet a candidate who has been offered the role of IT Manager. He has already resigned from his previous company. Unfortunately the recruiter assured him of 10 days of leave in the 2nd month after he joins us, which is against policy and the recruiter when warned of this deviance communicated the same to candidate, who is very angry now.

Remember always that ChatGPT is just a tool and you have to apply your HR expertise, operational, organizational and ethical lens when using the suggestions generated. Never forget that!

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